Atlantia S.p.A., with registered office in Via A. Nibby, 20, 00161 Rome, in its capacity as controller, would like to inform you, under article 13 of the Regulation (EU) 2016/679 – General Data Protection Regulation (the “Regulation”) that the collected personal data will be used for the management of the activities connected with or relating to the organisation and holding of the shareholders’ general meeting.
Personal data and purposes of the processing
The personal data to be processed will be your first name, surname and address and they will be used for the following purposes:
- the entry and registration for participating to the general meeting;
- the registration and verbalisation of interventions and votes by the notary public, for which Atlantia will use an audio recording system.
Under article 6, paragraph 1, letters b) and c) of the Regulation, your consent is not required since personal data are necessary for executing contractual and pre-contractual measures, as well as necessary for meeting a legal obligation to which Atlantia, in its capacity as controller, is bound.
Processing arrangements and record-keeping duration
The processing of personal data is carried out manually (minutes) and/or by automated means (audio tracks and electronic documents) and, in any case, in compliance with the applicable laws.
The above mentioned data are stored and retained for the indicated purposes, within the limitations set forth under the applicable laws and, in particular, based on the provisions set forth in article 2220 of the Italian Civil Code.
Categories of third parties to whom the data may be disclosed
Your data may be disclosed with the view to complying with specific legal or regulatory obligations to audit firms, other professional firms, or sole practitioners for giving advice and assistance in corporate transactions, as well as to governmental bodies and public authorities (courts, Italian Stock Exchange, Consob, foreign authorities – if any and competent, etc.).
In addition to the employees who work in Atlantia S.p.A.’s General Counsel Department, processing of your personal data is carried out also by Computershare S.p.A., provider of support and assistance services for the general meeting and, to this end, appointed as data processor.
Disclosure of personal data
Some of your personal data may be disclosed to the financial market, to the extent that such disclosure is strictly necessary and in compliance with the applicable laws and CONSOB regulations.
Transfer of data to a foreign country
Except for any specific necessities which will be agreed from time to time, your personal data are not transferred to any foreign country.
Rights of the data subject
Atlantia – for lawful and grounded reasons and consistently with existing legal and contractual obligations – acknowledges your power to exercise the rights set forth under articles 15-22 of the Regulation (i.e. right of access to personal data, rectification and erasure of such data, restriction of processing, personal data portability, objection).
Furthermore, in the manner and within the limits provided for by the applicable laws, you have the right to lodge a complaint with the Authority for the protection of personal data pursuant to article 77 of the Regulation.
Your rights may be exercised sending an email to firstname.lastname@example.org or by post, writing to the attention of the Data Protection Officer, to the following address: via A. Bergamini, 50, 00159 Roma.
The controller is Atlantia S.p.A., with registered office in Via A. Nibby, 20, 00161 Rome and operating branch in via A. Bergamini, 50, 00159 Rome.
Data Protection Officer
Pursuant to and for the purposes of articles 37-39 of the Regulation, Atlantia appointed as Data Protection Officer the manager pro tempore of the Group Compliance and Security Department, professionally residing at the operating branch in via A. Bergamini, 50, 00159 Rome.
The processor of personal data under article 28, paragraph 3 of the Regulation is Computershare S.p.A., which is responsible for all the processing connected with its support and assistance services for the shareholders’ general meeting.
Furthermore, Computershare S.p.A., in its capacity as Appointed Representative pursuant to article 135-undecies of the Legislative Decree no. 58/98 (“TUF”), may collect proxies for the shareholders’ meeting. Limited to this purpose and in carrying out the activities concerning the representation at the general meeting and casting of votes by the person granting the proxy in compliance with his/her instructions, Computershare S.p.A. act and is liable as independent controller, providing to you, as far as it is concerned, separate disclosure.
For further information, you may contact the Data Protection Officer by email to email@example.com.