Purpose for which the data is processed and the mandatory provision of data
As required by art. 13 of Legislative Decree 196/2003, we hereby inform you that the personal data you have provided, consisting of your name, surname and home address, will only be used for the purposes, from time to time required, relating to general meetings of shareholders. These regard:
- the accreditation and recording of participation in general meetings;
- the recording and minuting of speeches and votes.
The above data may be processed in order to comply with statutory, regulatory or EU requirements and, in any event, in relation to obligations linked to your role as a shareholder. Pursuant to art. 24, paragraph 1, sub-paragraph a) of Legislative Decree 196/03, it was necessary to collect your data in order to fulfil the above purposes and does not require your consent.
In addition, Atlantia SpA wishes to inform you that, in the hall where the General Meeting will take place, an audio recording system will be in use. The system is used only to aid the Notary in minuting the General Meeting.
How do we process your data and how long is it stored
The processing of personal data for the above purposes is carried out manually (minutes) and/or using automated equipment (images, e-documents) and, in any event, in compliance with the related statutory requirements. The data will be erased once the purposes for which it is collected have been fulfilled.
The physical and technical security of the data will always be guaranteed.
The above data is held and stored for the purposes described within the limits established by the applicable regulations and, in particular, on the basis of the provisions of art. 2220 of the Italian Civil Code.
Categories of third party to which the data may be communicated
In addition to employees of Atlantia SpA, your data may also be processed for certain purposes by Computershare SpA, which Atlantia has appointed the External Data Manager with regard to the provision of support and assistance on the occasion of the General Meeting.
In addition, as the Appointed Representative pursuant to art. 135-undecies of Legislative Decree 58/98 (the Consolidated Finance Act), Computershare SpA, may collect proxy votes for the General Meeting of shareholders. For this purpose alone and, in implementation of the requirements regarding proxies and proxy votes, in accordance with the instructions given by the represented party, Computershare SpA acts and is accountable as an independent data owner and will provide you with a separate data protection notice, where necessary.
Your data may be communicated to audit firms, professional firms or to freelance professionals in relation to the provision of consulting or advisory services in connection with corporate transactions, and to public bodies or authorities (courts, stock exchanges, the CONSOB, overseas regulators, where relevant, etc.). The data will only be communicated for the purposes indicated in paragraph 1 above, and in compliance with the requirements provided for in Legislative Decree 196/03 or in order to meet specific statutory or regulatory requirements. Finally, we hereby inform you that some of your data may be circulated within the financial market, only if strictly necessary and in compliance with the related statutory requirements and CONSOB regulations.
Right of access to personal data
Within the limits and in accordance with the conditions provided for in articles 7- 10 of the Data Protection Code and articles 15 – 23 of the Regulation, Atlantia guarantees and grants you the following rights:
- the right to access the personal data held in its paper and/or electronic archives;
- the right to request the amendment, update or erasure of the data if incomplete or incorrect, and to contest its use on legitimate and specific grounds;
- the right to have the incorrect personal data amended without undue delay. Taking into account the purpose for which the data is processed, you have the right to add to incomplete personal data, including the provision of an additional statement;
- the right to have any personal data that regards you erased without undue delay if one of the reasons listed in art. 17, paragraph 1 of the Regulation is present;
- the right to limit use of the data in any of the situations described in art. 18, paragraph 1 of the Regulation.
Owner, Controllers and categories of person in charge of processing within Atlantia.
The Data Owner is Atlantia SpA, having its registered office at Via Antonio Nibby 20, 00161 Rome.
The Data Controller is the pro tempore Head of the General Counsel’s Office, domiciled in this role at Via Alberto Bergamini 50, Rome, who may be requested to grant access to the information and the other rights provided for by art. 7 of Legislative Decree 196/2003, by sending an e-mail to email@example.com.
The personal data will be processed by employees of the Company within the relevant departments, acting as “Persons in charge of the processing”.